Privacy Policy

Last Updated: July 22, 2026

1. Introduction

POWERCHESS, LLC, operating under the brand name Power Chess, provides computer systems design, integrated systems architecture, and digital transformation consulting services. This Privacy Policy describes our practices regarding the collection, use, disclosure, and protection of personal information obtained through our website www.powerchess.buzz, our client engagements, and any related services, communications, or interactions with POWERCHESS, LLC.

By accessing our website or engaging our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any provision of this policy, please discontinue use of our website and services immediately.

POWERCHESS, LLC is headquartered at 1864 S Centennial Blvd, Saratoga Springs, UT 84045-5040, United States, and operates in compliance with applicable federal and state privacy laws, as well as international data protection frameworks where our services extend.

2. Information We Collect

2.1 Information You Provide Directly

When you engage with Power Chess through our website, email, phone, or in-person consultations, we may collect the following categories of personal information:

• Contact Information: Full name, email address, phone number, company name, job title, and physical mailing address.
• Business Information: Company size, industry sector, technical requirements, project specifications, and system architecture details shared during consultation.
• Communication Records: Contents of emails, contact form submissions, meeting notes, support tickets, and phone call summaries.
• Transactional Data: Billing information, payment records, service agreements, and contract details.
• Account Credentials: Any login identifiers, passwords, or authentication tokens associated with client portals or project management platforms we operate.

2.2 Information Collected Automatically

When you visit the Power Chess website, certain information is automatically collected through standard internet technologies:

• Log Data: Internet Protocol (IP) address, browser type and version, operating system, referring URLs, pages visited, date and time stamps, and time spent on each page.
• Device Information: Device type, screen resolution, language settings, and unique device identifiers.
• Usage Patterns: Clickstream data, navigation paths, feature interaction metrics, and engagement analytics.
• Cookies and Similar Technologies: Session identifiers, preference tokens, and analytics tags as detailed in Section 6 of this policy.

2.3 Information from Third Parties

POWERCHESS, LLC may receive information about you from the following third-party sources:

• Business Partners: Referral partners, technology vendors, and integration partners who introduce clients to Power Chess.
• Publicly Available Sources: Professional networking platforms, corporate registries, and industry directories used for business development purposes.
• Service Providers: Payment processors, cloud hosting providers, analytics services, and communication platforms that support our operations.

3. How We Use Your Information

POWERCHESS, LLC uses collected information for the following purposes, each grounded in a legitimate business interest, contractual necessity, or your explicit consent:

3.1 Service Delivery and Client Engagement

• To deliver computer systems design, architecture consulting, and digital transformation services as contracted.
• To communicate project milestones, deliverables, technical findings, and recommendations.
• To manage client relationships, including billing, invoicing, and contract administration.
• To provide technical support, troubleshooting, and maintenance services for deployed systems.

3.2 Business Operations

• To evaluate and improve our website performance, service offerings, and client experience.
• To conduct internal research, data analysis, and service optimization initiatives.
• To detect, prevent, and address technical issues, security incidents, or fraudulent activities.
• To comply with legal obligations, regulatory requirements, and enforceable governmental requests.

3.3 Marketing and Communications

• To send newsletters, service updates, thought leadership content, and event invitations, where you have consented or where permitted by applicable law.
• To personalize website content and service recommendations based on your interests and engagement history.
• To respond to inquiries, requests for proposals, and general correspondence submitted through our contact channels.

4. Legal Bases for Processing (GDPR Compliance)

For individuals located in the European Economic Area (EEA), the United Kingdom, or Switzerland, POWERCHESS, LLC processes personal data under the following lawful bases as defined by the General Data Protection Regulation (GDPR):

• Contractual Necessity: Processing required to perform our obligations under a service agreement or to take steps at your request before entering into a contract.
• Legitimate Interests: Processing necessary for our legitimate business interests, including service improvement, fraud prevention, and direct marketing to existing clients, provided such interests are not overridden by your data protection rights.
• Consent: Processing based on your freely given, specific, informed, and unambiguous consent, which you may withdraw at any time.
• Legal Obligation: Processing necessary for compliance with applicable laws, regulations, court orders, or governmental requests.

5. How We Share Your Information

POWERCHESS, LLC does not sell, rent, or trade your personal information to third parties for their independent marketing purposes. We may share your information in the following limited circumstances:

5.1 Service Providers and Subcontractors

We engage trusted third-party vendors to perform functions on our behalf, including cloud hosting, payment processing, email delivery, analytics, customer relationship management, and project collaboration tools. These providers are contractually bound to process data only per our instructions and to maintain confidentiality and security standards consistent with this policy.

5.2 Business Transfers

In the event of a merger, acquisition, reorganization, sale of assets, or bankruptcy, personal information held by POWERCHESS, LLC may be transferred as a business asset. We will notify you via email and/or prominent notice on our website of any change in ownership or use of your personal information.

5.3 Legal Compliance and Protection

We may disclose personal information when required by law, subpoena, court order, or governmental regulation, or when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others; to investigate fraud; or to respond to a government request.

5.4 With Your Consent

We may share your information for any other purpose with your explicit authorization or at your direction.

6. Cookies and Tracking Technologies

Power Chess uses cookies, web beacons, pixel tags, and similar tracking technologies to enhance website functionality, analyze usage patterns, and deliver relevant content. The following types of cookies may be deployed on our website:

6.1 Cookie Categories

• Essential Cookies: Required for core website functionality, including session management, security features, and load balancing. These cookies do not store personally identifiable information and cannot be disabled through our cookie preference center.
• Analytics Cookies: Used to understand how visitors interact with our website by collecting aggregated, anonymized data about page visits, traffic sources, and user behavior patterns. We use Google Analytics and similar platforms for this purpose.
• Functional Cookies: Enable enhanced functionality and personalization, such as remembering your preferences, language settings, and form completion states.
• Marketing Cookies: Track browsing activity across websites to deliver advertisements relevant to your interests. POWERCHESS, LLC currently maintains a minimal marketing cookie footprint and does not engage in extensive retargeting practices.

6.2 Managing Cookie Preferences

Most web browsers allow you to control cookies through their settings preferences. You may configure your browser to reject cookies, delete existing cookies, or alert you when cookies are being placed. Please note that disabling certain cookies may impact website functionality and the quality of your browsing experience. For detailed guidance on managing cookies, consult your browser documentation or visit www.allaboutcookies.org.

7. Data Retention

POWERCHESS, LLC retains personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Our retention practices are governed by the following principles:

• Client Records: Retained for the duration of the client relationship plus seven (7) years following termination, consistent with tax, accounting, and legal documentation requirements.
• Website Analytics Data: Retained in aggregated and anonymized form for up to twenty-six (26) months. Individual session data is retained for a maximum of fourteen (14) months.
• Marketing Communications: Contact information used for marketing purposes is retained until you unsubscribe or withdraw consent, after which it is removed from active marketing lists within thirty (30) days.
• Security Logs: Retained for a minimum of twelve (12) months and a maximum of thirty-six (36) months, per industry-standard security monitoring practices.
• Inquiry Data: Information submitted through contact forms or general inquiries that do not result in a client relationship is retained for up to twenty-four (24) months.

When personal information is no longer required, we securely delete, destroy, or anonymize it using industry-standard data sanitization methods.

8. Data Security

POWERCHESS, LLC implements comprehensive administrative, technical, and physical security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security framework includes:

• Encryption: Data in transit is protected using Transport Layer Security (TLS 1.2+) protocols. Sensitive data at rest is encrypted using AES-256 encryption standards.
• Access Controls: Role-based access controls (RBAC), multi-factor authentication (MFA), and the principle of least privilege govern all internal data access.
• Network Security: Firewalls, intrusion detection and prevention systems (IDS/IPS), network segmentation, and continuous vulnerability scanning protect our infrastructure.
• Security Monitoring: 24/7 security operations monitoring, regular penetration testing, and automated threat detection systems.
• Employee Training: All POWERCHESS personnel undergo mandatory data privacy and security awareness training upon onboarding and annually thereafter.
• Incident Response: A documented incident response plan governs our response to data breaches, including notification procedures consistent with applicable breach notification laws.
• Third-Party Assessments: Regular security audits and vendor risk assessments ensure our service providers maintain security standards commensurate with our own.

While we strive to protect your personal information using commercially reasonable means, no method of electronic storage or transmission over the internet is 100% secure. We cannot guarantee absolute security of your data.

9. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information. POWERCHESS, LLC is committed to honoring these rights in accordance with applicable law:

9.1 Rights Under CCPA / CPRA (California Residents)

• Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected about you, the sources from which we collected it, the business purpose for collection, and the categories of third parties with whom we share it.
• Right to Delete: You may request deletion of personal information we have collected from you, subject to certain exceptions under California law.
• Right to Correct: You may request correction of inaccurate personal information we maintain about you.
• Right to Opt-Out: You have the right to opt out of the sale or sharing of your personal information. POWERCHESS, LLC does not sell personal information as defined under the CCPA.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA rights.

9.2 Rights Under GDPR (EEA, UK, Switzerland Residents)

• Right of Access: You may request a copy of the personal data we hold about you and information about how it is processed.
• Right to Rectification: You may request correction of inaccurate or incomplete personal data.
• Right to Erasure: You may request deletion of your personal data under certain circumstances, also known as the right to be forgotten.
• Right to Restrict Processing: You may request limitation of how we process your personal data in specific situations.
• Right to Data Portability: You may request your personal data in a structured, commonly used, and machine-readable format, and have it transmitted to another controller.
• Right to Object: You may object to processing of your personal data based on legitimate interests or for direct marketing purposes.
• Rights Related to Automated Decision-Making: POWERCHESS, LLC does not engage in automated decision-making or profiling that produces legal effects concerning you.

9.3 Rights Under Other U.S. State Laws

Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), and other states with comprehensive privacy laws may have additional rights similar to those described above. POWERCHESS, LLC will honor all applicable state privacy rights to the extent required by law.

9.4 Exercising Your Rights

To exercise any of the rights described above, please submit a verifiable request using one of the following methods:

• Email: support@powerchess.buzz with the subject line Privacy Rights Request
• Phone: +1 (636) 557-5941
• Mail: POWERCHESS, LLC, Attn: Privacy Officer, 1864 S Centennial Blvd, Saratoga Springs, UT 84045-5040, United States

We will respond to verifiable requests within the timeframe required by applicable law, typically thirty (30) to forty-five (45) days. We may require additional information to verify your identity before processing your request. You may designate an authorized agent to submit a request on your behalf, subject to verification procedures.

10. International Data Transfers

POWERCHESS, LLC is based in the United States, and personal information we collect is processed and stored on servers located within the United States. When we transfer personal data from the EEA, UK, or Switzerland to the United States, we implement appropriate safeguards to ensure an adequate level of data protection, including:

• Standard Contractual Clauses (SCCs) approved by the European Commission and the UK Information Commissioner's Office.
• Data processing agreements that include confidentiality obligations, security requirements, and subcontracting restrictions.
• Transfer impact assessments to evaluate the legal framework and protections in the destination country.
• Technical measures including end-to-end encryption and pseudonymization where appropriate.

By using our website or engaging our services, you consent to the transfer of your personal information to the United States under the safeguards described above.

11. Children's Privacy

POWERCHESS, LLC services and website are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. Our services are designed for business professionals and organizations engaged in enterprise technology initiatives. If we become aware that we have inadvertently collected personal information from a child under the age of 13 (or the relevant age of digital consent in applicable jurisdictions), we will take immediate steps to delete such information from our records. If you believe a child has provided us with personal information, please contact us immediately.

12. Do Not Track Signals

Some web browsers offer a Do Not Track (DNT) setting that sends a signal to websites requesting that they not track the user's browsing activity. At this time, our website does not respond to browser DNT signals due to the lack of a standardized industry approach. However, you may exercise control over tracking through the cookie management options described in Section 6 of this policy and through your browser privacy settings.

13. Third-Party Links and Services

Our website may contain links to third-party websites, platforms, or services that are not owned or controlled by POWERCHESS, LLC. This Privacy Policy does not apply to the practices of those third parties. We encourage you to review the privacy policies of any third-party services you interact with. POWERCHESS, LLC assumes no responsibility for the content, privacy practices, or data handling of external websites or services.

14. Changes to This Privacy Policy

POWERCHESS, LLC reserves the right to update or modify this Privacy Policy at any time to reflect changes in our data practices, legal obligations, or operational requirements. When we make material changes, we will:

• Post the revised policy on this page with an updated Last Updated date.
• Provide prominent notice on our website homepage for a period of at least thirty (30) days following material changes.
• Notify active clients via email if changes significantly alter how we handle their personal information.

Your continued use of the Power Chess website or services after the effective date of any revised Privacy Policy constitutes your acceptance of the updated terms. We encourage you to periodically review this page for the latest information on our privacy practices.

15. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or POWERCHESS, LLC data handling practices, please contact us using the information below. We are committed to addressing your inquiries promptly and transparently.

16. Supervisory Authority

If you are located in the EEA, UK, or Switzerland and believe that POWERCHESS, LLC has not adequately addressed your data protection concerns, you have the right to lodge a complaint with the supervisory authority in your country of residence. For the United States, you may contact the Federal Trade Commission (FTC) or your state Attorney General's office regarding privacy concerns.

17. California Privacy Rights — Additional Disclosures

Pursuant to California Civil Code Section 1798.83 (Shine the Light law), California residents may request, once per calendar year, information regarding our disclosure of personal information to third parties for their direct marketing purposes. As stated above, POWERCHESS, LLC does not share personal information with third parties for their independent direct marketing purposes.

Under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), the following table summarizes our data collection, use, and sharing practices over the preceding twelve (12) months:

• Identifiers: Name, email, phone, IP address — Collected for service delivery, communications, analytics — Shared with service providers for operational purposes.
• Commercial Information: Service records, transaction history — Collected for billing, client management — Shared with payment processors, accounting services.
• Internet Activity: Browsing history, interaction data — Collected for website optimization, analytics — Shared with analytics providers.
• Professional Information: Company, title, industry — Collected for business development, service customization — Not shared with third parties for independent use.
• Geolocation Data: IP-based approximate location — Collected for security, analytics, regional compliance — Shared with hosting and analytics providers.

We do not collect or process sensitive personal information as defined under the CPRA for the purpose of inferring characteristics about you.

18. Nevada Privacy Rights

Nevada Revised Statutes Chapter 603A provides Nevada residents with the right to opt out of the sale of their covered personal information. POWERCHESS, LLC does not sell covered personal information as defined under Nevada law. If you are a Nevada resident with questions, you may contact us at support@powerchess.buzz.

19. Virginia, Colorado, Connecticut, and Utah Privacy Rights

Residents of Virginia, Colorado, Connecticut, and Utah have rights under their respective comprehensive privacy laws, including the right to access, correct, delete, and obtain a portable copy of their personal data, as well as the right to opt out of targeted advertising and the sale of personal data. POWERCHESS, LLC honors these rights and provides mechanisms for their exercise as described in Section 9.4. We do not engage in profiling that produces legal or similarly significant effects, nor do we sell personal data as defined under these statutes.

20. Acceptance of This Policy

By using the Power Chess website or engaging POWERCHESS, LLC for services, you signify your acceptance of this Privacy Policy. If you do not agree with the terms and conditions set forth herein, you should not use our website or services. Your continued use following the posting of changes to this policy will be deemed your acceptance of those changes.